BUSINESS OPERATIONS ASSISTANT

PURPOSE: Performs a variety of clerical/secretarial and administrative support duties to support the department/organization. Plan meetings, open, sort and route mail; maintain records and files; perform routine accounting duties and generate a wide variety of documents utilizing appropriate software.

Essential Functions

• Maintains file register and filing system in keeping with established systems and procedures.
• Receives, records, sorts and routes incoming and outgoing correspondence and other documents.
• Composes and issues routine correspondence; also prepares drafts of more complex correspondence and reports of meetings, conferences, etc. as directed.
• Orders, issues, and maintains an inventory of supplies and equipment.
• Files memoranda, letters, reports and other documents.
• Attends to queries and ascertains the business of callers and visitors and guides them accordingly.
• Operates standard office equipment such as photocopiers, scanners, facsimile machines and binders.

Qualifications and Experience

• Minimum of two (2) years of working experience.
• Minimum five (5) CXC/GCE O Level passes including English Language and Mathematics.
• Intermediate Proficiency in the use of Microsoft Office Suite.
• Ability to compose and prepare documents such as letters, memoranda, minutes and reports
• Ability to learn assigned tasks of limited complexity and variety readily.
• Ability to make arithmetical computations.